Sagem MF 3505 User Manual

SUser manualSAGEM MF 3505 MF 3525 / MF 3625

1-2Installation• Make sure there is no chance of ammonia or other organic gasses being generated in the area.• The grounded power outlet (refer to the

6-22MaintenanceSCANNER INCIDENTSScanner paper jamWhen a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. I

Maintenance6-23 Open the scanner cover. Remove the jammed paper (A) without tearing it. Then, close the scanner cover.A

6-24MaintenanceMISCELLANEOUS INCIDENTSAt switch-on nothing appears on screenCheck that the mains cable is plugged in, and check the mains plug if nece

Maintenance6-25MACHINE PACKING AND TRANSPORTATIONAlways use the original package when transporting the machine. Failure to do so could void the warran

6-26MaintenanceCHARACTERISTICSDevice type: Office colour fax machine, fast operation with all Group 3 devices according to ITU-T recommendations.UNIT

Maintenance6-27File format: - Image : TIFF-F for black/white documents and JPEG for color documents- PDF : monochrome et color- PCL® 6 Emulation (A)

6-28Maintenance

Safety7-17SAFETY SAFETY WARNINGBefore powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the

CONSUMABLES REFERENCES Toner cartridge TNR 370 : 251 435 803Drum cartridge DRM 370 : 251 435 824CONSUMABLE CHARACTERISTICSToner cartridge:

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Installation1-3• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come

1-4InstallationUNPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the followin

Installation1-5UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)  Remove the plastic bags and check for the parts illustrated below.

1-6InstallationUNPACKING THE DUPLEX-UNIT (DEPENDING ON MODEL OR OPTION) Remove the plastic bags and check for the parts illustrated below.  Install

Installation1-7DESCRIPTIONConsoleOriginal documentoutput stackerPrinteroutput stackerPrinterManual paperScroll scannerPower socketToner drum/cartridge

1-8InstallationINSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal’s removable parts.INSTALLING THE SCANNER PAPER TR

Installation1-9INSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.AB

1-10InstallationINSTALLING THE PRINTER PAPER TRAY Laying the tray with the left and right clips to the printer, slowly press the tray until it has di

Installation1-11LOADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to pu

WELCOMEYou have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal

1-12InstallationCaution - Do not add paper to the tray whilst the machine is printing Replace the printer paper tray cover.Paper useable in the print

Installation1-13ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.LOADING

1-14Installation Adjust to the size of the paper or film using the paper size guide 1 or 2.12

Installation1-15INSTALLING THE SECOND PAPER TRAY(DEPENDING ON MODEL OR OPTION)1. Remove the second paper cassette unit and tray 2 from their packaging

1-16InstallationRemark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit. INSTAL

Installation1-17 Insert the two plastic clips (B) in the two slots (A) provided for this purpose. Hold the module in its housing, tip the access doo

1-18Installation Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other, (A) while rotating them ¼ of a t

Installation1-19CONNECTIONS Make sure the On/Off switch is in position o (Off).ABCDEygA : Parallel port (depending on model)B : USB Port C : LAN sock

1-20InstallationTELEPHONE AND LAN CONNECTION (MODEL B) LAN connection (depending on model). Plug end of the LAN cord (as provided by your network adm

2-12GETTING STARTEDNAVIGATION METHODSPRESENTATIONThe navigator gives you access to the menus visible on screen. The navigatorThis navigator has 4 keys

Contents-I-CONTENTS1INSTALLATION 1-1Installing your terminal 1-1Installation requirements 1-1Unpacking the box 1-4Unpacking the additional paper tray

2-2Getting startedMoving within the menus Moving within a data entry fieldTo Use key Symbol usedSelect the next line in a menu.OKSelect the previous l

Getting started2-3The display screenThe screen has two lines of 16 characters.The cursor shows the line you selected.For menus with more than two c

2-4Getting started When in the selected menu, use the  or  navigator arrows to move the cursor in front of the required sub-function. Validate

Getting started2-5MAIN MENU 8: ADVANCED FCTFunctions Function description Page80 OK - CALIBRATION Scanner calibration p. 6-1781 OK- LOCK Activate an

2-6Getting startedMODEL B A.Depending on model or option.MAIN MENU 1: DIRECTORYFunctions Function description Page 11 OK - NEW CONTACT Enter

Getting started2-7391 OK ACTIVATION Rerouting activation p. 5-6392 OKDESTINATION Choice your destination p. 5-7393 OK COPY Printing activation of rero

2-8Getting started 84 OK - COPY CIS scanner settings p. 5-15841 OK RESOLUTION Resolution type choice p. 5-16842 OK ZOOMING Zoom setting p. 5-16843 OK

3-13SETTING YOUR MACHINEMAIN SETTINGSAt machine powerup, the screen displays: You have to set the date and time, telephone network, language parameter

3-2Setting your machineYour terminal number/your name (depending on model)This field allows you to type the name of your terminal: it is the name that

Setting your machine3-3Print fax messages stored in the memory381 OK - FAX / FAX ANSW. / PRINT If you have defined an access code for your fax answe

Contents-II-Deactivating the Email Function 3-154DIRECTORY (MODEL B) 4-1Creating subscribers record 4-2Adding a record 4-2Creating subscribers list

3-4Setting your machineTECHNICAL PARAMETERSAs delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetti

Setting your machine3-5Your terminal is now configured. 76 - ATTACHMENT FORMAT 1 - IMAGE2 - PDFBDefault format of document sent on the Internet :PDF :

3-6Setting your machineLOCAL AREA NETWORK (LAN) SETTINGS (MODEL B)Your terminal is a new generation machine that will be part of your local network ju

Setting your machine3-7IP address2542 OK - SETUP / LOCAL NETWORK / IP ADRESSE Enter the IP address of your terminal and press OK to confirm.Sub-netw

3-8Setting your machineLocking Fax Server ParametersThis function allows you to lock the fax server access.833 OK - ADVANCED FCT / FAX SERVER / LOCKEn

Setting your machine3-9MESSAGE SERVICE AND THE INTERNET (MODEL B)Your terminal lets you send and receive documents and E-mails from subscribers throug

3-10Setting your machineAccess to servers parameters922 OK - INTERNET / INIT. PROVIDER / SERVERS Enter SMTP, press OK. Enter POP3, press OK. Enter

Setting your machine3-11You should then complete the following MENUS on your fax machine:Your terminal is now configured.SETTINGSThe settings are divi

3-12Setting your machine Standard settingsYour machine has two types of settings that let you define:• The type and frequency of the connection to you

Setting your machine3-13Selecting the print mode for the deposit notice944 OK - INTERNET / SETTINGS / DEPOSIT NOTI Select one of the deposit notice

Contents-III-(toner and drum ) 6-1Cleaning 6-14Servicing 6-17Scanner calibration 6-17Incidents 6-17Printer errors 6-18Scanner incidents 6-22Misc

3-14Setting your machineTo transfer the E-Mails to a PC: Select option WITH PC TRANS. and press OK to confirm. Enter the E-Mail address of the compu

Setting your machine3-15Immediate ConnectionThere are two methods to immediately connect to the Internet:Access through the menu:93 OK - INTERNET / I

3-16Setting your machine

4-14DIRECTORY (MODEL B)Your fax lets you create a directory by memorising subscriber records and subscriber lists.• Your machine can store up to 500 s

4-2Directory (Model B)CREATING SUBSCRIBERS RECORDRemark : The field TEL (subscriber fax number) only appears if the fax is activated.  For each cont

Directory (Model B)4-3 If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the

4-4Directory (Model B) There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your ch

Directory (Model B)4-5ADDING OR DELETING A NUMBER FROM THE LIST13 OK - DIRECTORY / MODIFY Select the subscriber list (L) by means of the  or  key

4-6Directory (Model B)DELETING A RECORD OR A LIST14 OK - DIRECTORY / CANCELThe directory appears in alphabetical order. Use the  or  keys to selec

Directory (Model B)4-7Caution - You must enter a value for at least one of the Fax number or E-mail address fields. To enter a blank line, key in four

Contents-IV-The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.For user safety, in accorda

4-8Directory (Model B)Caution - Importing a new directory completely overwrites any existing directory entries on the fax machine. Once your fax machi

5-15OPERATIONCOPYINGYour fax offers to print out one more copies of one or more pages.If the duplex module (depends on model) is installed on your ter

5-2Operation"Sophisticated" copy Position the document (refer to paragraph Document depositing, page 5-5). Press key . Enter the require

Operation5-3SPECIFIC COPY SETTINGSWhen the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner

5-4Operation You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained

Operation5-5 855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARGIf you want to offset the side margins of your document to the left or to the ri

5-6OperationFrom the flat scanner.CHOOSING THE RESOLUTION/CONTRASTResolutionYou have 4 modes for document transmission.The mode choice depends on the

Operation5-7ContrastYou can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if i

5-8OperationUsing the last number dialled keyYou can redial one number among the ten last numbers you just dialled before. Press the key. The displa

Operation5-9 393 OK - FAX / REROUTING / COPY Using the keys or  within the navigator select the COPY option (local printout of the information re

1. Key : stops current printing.2. Key : help in terminal use. 3. Key : local photocopy.4. Key : reduce or enlarge.5. Key PC : scan to PC /

5-10OperationSending a colour document to an E-mail address Position the document (refer to paragraph Document depositing, page 5-5). Press the ke

Operation5-11 Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT SCANNER (refer to paragraph Description, page 1-7

5-12OperationSimply put the file in an FTP server : Put the document in one of the scanners (refer to the Positioning the document paragraph, page 5-

Operation5-13TRANSMISSION WAITING QUEUEThis function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or

5-14OperationConsult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice

Operation5-15RECEPTION (MODEL B)Whatever the document received, reception is automatic at each Internet connection.Incoming documents other than fax f

5-16OperationPRINTING THE MACHINE SETTINGSAt any moment, you may print the list of your terminal’s parameter settings to control any changes possibly

Operation5-17LOCKThere are restrictions to the use of your terminal:• To lock the printing of received documents (model B)• locking the keyboard • loc

5-18OperationTo access the number interlocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypa

6-16MAINTENANCEMAINTENANCEGENERALTo ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.For norma

1. Key : stops current printing2. Key : help in terminal use. 3. Key : local photocopy.4. Key : reduce or enlarge.5. Key PC : scan to PC /

6-2MaintenanceAfter replacing a consumable item in the printer, you need to inform the machine about its features.For this purpose, the chip card supp

Maintenance6-3Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove

6-4Maintenance 4 - Separate the drum cartridge from the toner cartridge.  5 - Remove the new toner cartridge from its box, holding it firmly in bot

Maintenance6-5 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below. 7 - Remove the protective

6-6Maintenance 8 - Insert the new toner cartridge in the drum cartridge until locked in place. .Caution - Make sure not to touch the green coloured d

Maintenance6-7 9 - Insert the toner/drum cartridge in the printer as shown below.  10 - Close the printer cover pressing it carefully but firmly unt

6-8Maintenance Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing be

Maintenance6-9Replacing the drum cartridgeTo replace the drum cartridge, proceed as shown below:When the display shows:  1 - Open the printer cover.

6-10Maintenance 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw the spent drum cartridge into the dustbin.

Maintenance6-11 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both

1-11INSTALLATIONINSTALLING YOUR TERMINALINSTALLATION REQUIREMENTSA proper location helps to ensure that your printer provides you with the long servic

6-12Maintenance 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer a

Maintenance6-13 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press the OK key on the scanner control

6-14Maintenance The following is displayed on the scanner control panel screen: Press OK. Once the chip card has been read, the display shows: Rem

Maintenance6-15Cleaning the printerDust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Cl

6-16MaintenanceCleaning the paper feed roller 1 - Turn off the printer and unplug the power cord. 2 - Remove the drum/toner cartridge set from the m

Maintenance6-17SERVICINGFor guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be

6-18MaintenanceCode 48 - Disconnection from InternetThe service is temporarily unavailable- try again later.Code 49 - Cannot connect to InternetCheck

Maintenance6-19Printer paper jamInside the printer Use the following procedure to remove any sheets of paper jammed inside the printer.Caution - The

6-20Maintenance Remove any jammed sheets. Reinstall the drum/toner cartridge set (refer to Replacing Cartridges paragraph, page 6-2). Correctly clo

Maintenance6-21Paper jam at the feeders and traysThe figures below show different type of paper jam you might experience when using your machine.Remov