Sagem MF 5660 User Manual

User manualSAGEM MF 5660 / MF 5680n MF 5690dn

5-24Operation• Setting of automatic tray parameter:- the fax machine selects the tray with the paper best suited to the fax size, i.e. the number of l

Operation5-25OTHER FUNCTIONSLOGSThe incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine.An automati

5-26OperationFONT PRINTINGYou can print the list of fonts installed on your terminal at any time.To print PCL fonts:

Operation5-27Setting the machine for polled documents,you must define the poll number, then depending on the type of poll you may:• launch an immediat

5-28OperationLOCKThere are restrictions to the use of your fax:• To lock the printing of received documents (refer to paragraph Fax answering machine,

Operation5-29Locking the numbersThis function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers includ

5-30OperationLocking the MediaThis function prevents access to the Media (USB memory key).To access the Media locking menu:816 OK - ADVANCED FCT / LO

Operation5-31FUNCTION MANAGEMENT BY THE ADMINISTRATORBy default, the "Department Code" function is deactivated when the machine is first put

5-32Operation Using the  key, go to the **** line and enter your 4-digit department code (remember this code). Confirm the code by pressing OK. Us

Operation5-33Caution - If the administrator deletes his or her own department code all the other department codes will also be deleted.Printing a depa

1-11INSTALLATIONINSTALLING YOUR TERMINALINSTALLATION REQUIREMENTSA proper location helps to ensure that your printer provides you with the long servic

5-34OperationUSE OF THE DEPARTMENT CODES BY A DEPARTMENTTo access the different machine functions, each department must enter its own access code as d

Operation5-35Example:The charge code will always be hidden.The maximum length that can be entered is 30 characters. When dialing, only the digits are

5-36OperationUSE OF THE USB MEMORY KEYPRINT YOUR DOCUMENTSYou can print the stored files or a list of the files located in the USB memory key.Print th

Operation5-37Print the files located in the key 022 OK - MEDIA / PRINT DOC. / FILE Insert the USB memory key on the front side of the terminal respe

5-38Operation• Select ALL with the ▼ or ▲ buttons and confirm with OK.• You come back to the previous menu.• SERIES, to delete several files located i

Operation5-39 Select SCAN TO with the ▼ or ▲ buttons then confirm with the OK button.Caution - ou can also access this function in two other ways:• B

5-40OperationIn polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:• depositing a document in a fax MBX•

Operation5-41Deleting a MBXBefore deleting an MBX, you need to make sure it is empty, by printing its content.74 OK - MAILBOXES / DELETE MBX Select

5-42OperationMBX polling from a remote fax36 OK - FAX / MBX POLLING Enter your subscriber’s number for MBX deposit or choose your dialling mode (ref

6-16MAINTENANCEMAINTENANCEGENERALTo ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.For norma

1-2Installation• Make sure there is no chance of ammonia or other organic gasses being generated in the area.• The grounded power outlet (refer to the

6-2MaintenanceREPLACING THE CONSUMABLES (TONER AND DRUM)To check the remaining capacities of the consumables: 86 OK - ADVANCED FCT / CONSUMABLESThe t

Maintenance6-3Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove

6-4Maintenance 4 - Separate the drum cartridge from the toner cartridge.  5 - Remove the new toner cartridge from its box, holding it firmly in bot

Maintenance6-5 7 - Remove the protective plastic strip from the cartridge as shown below. 8 - Insert the new toner cartridge in the drum cartridge u

6-6Maintenance 9 - Insert the toner/drum cartridge in the printer as shown below.  10 - Close the printer cover pressing it carefully but firmly unt

Maintenance6-7 Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing be

6-8MaintenanceReplacing the drum cartridgeTo replace the drum cartridge, proceed as shown below:When the display shows:  1 - Open the printer cover.

Maintenance6-9 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw the spent drum cartridge into the dustbin. D

6-10Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both

Maintenance6-11 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer a

Installation1-3• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Al

6-12Maintenance Press the OK key on the scanner control panel. The display shows:  Insert the gauge card (supplied with the drum cartridge) into the

Maintenance6-13CLEANINGCleaning the scanner’s reading devicesWhen one or more vertical lines appear on transmitted copies or faxes, follow these steps

6-14MaintenanceCleaning the outside of the printerClean the outside of the printer with a smooth duster.Cleaning the paper feed roller1 - Turn off th

Maintenance6-15SERVICINGFor guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be

6-16MaintenanceTransmission from memoryYou have the choice between:• waiting until the transmission takes place at the given time• restarting the tran

Maintenance6-17Code 0B - Wrong number of pagesThere is a difference between the number of pages indicated during preparation for the transmission and

6-18MaintenanceCode 43 - Xmission server unavailableCannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the

Maintenance6-19CANNOT READ CARDCHANGE WAY UPInsert your ship card in the other way up.CLOSE FRONT COVERClose the front cover of the printer.CLOSE PRIN

6-20MaintenancePrinter paper jamInside the printer Use the following procedure to remove any sheets of paper jammed inside the printer.Caution - The

Maintenance6-21Paper jam at the feeders and traysThe figures below show different type of paper jam you might experience when using your machine. Rem

1-4InstallationUNPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the followin

6-22MaintenanceSecond cassette (option)2112

Maintenance6-23SCANNER INCIDENTSScanner paper jamWhen a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. I

6-24MaintenanceMISCELLANEOUS INCIDENTSAt switch-on nothing appears on screenCheck that the mains cable is plugged in, and check the mains plug if nece

Maintenance6-25MACHINE PACKING AND TRANSPORTATIONAlways use the original package when transporting the machine. Failure to do so could void the warran

6-26MaintenanceCHARACTERISTICSDevice type: Office colour fax machine, fast operation with all Group 3 devices according to ITU-T recommendations.UNIT

Maintenance6-27The effective transmission time for an A4 page ranges between a few seconds to approximately one minute (depending on line quality, mod

6-28Maintenance

Safety and Environment7-17SAFETY AND ENVIRONMENTSAFETYSAFETY WARNINGBefore powering on your unit, make sure the mains outlet it is connected to meets

7-2Safety and EnvironmentENVIRONMENTThe preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the i

CONSUMABLES REFERENCES Toner cartridge TNR 370:251 471 044Drum cartridge DRM 370: 251 471 057CONSUMABLE CHARACTERISTICSToner cartridge: The standard t

Installation1-5UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)  Remove the plastic bags and check for the parts illustrated below.

Sagem CommunicationSociété anonyme au capital de 300 272 000 € - 480 108 158 RCS PARIS27, rue Leblanc - 75512 PARIS CEDEX 15 - FRANCEwww.sagem.com*252

1-6InstallationUNPACKING THE DUPLEX-UNIT (DEPENDING ON MODEL OR OPTION) Remove the plastic bags and check for the parts illustrated below.  Install

Installation1-7DESCRIPTIONConsoleOriginal documentoutput stackerPrinteroutput stackerPrinterManual paperScroll scannerPower socketToner drum/cartridge

1-8InstallationINSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal’s removable parts.INSTALLING THE SCANNER PAPER TR

Installation1-9INSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.INSTALLIN

WELCOMEYou have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal

1-10InstallationLOADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to pus

Installation1-11Caution - Do not add paper to the tray whilst the machine is printing Replace the printer paper tray cover.Paper useable in the print

1-12InstallationADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.LOADING

Installation1-13INSTALLING THE SECOND PAPER TRAY(DEPENDING ON MODEL OR OPTION)1. Remove the second paper cassette unit and tray 2 from their packaging

1-14InstallationRemark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit. 5. Put

Installation1-15INSTALLING THE DUPLEX-UNIT(DEPENDING ON MODEL OR OPTION)After installation and connection, the duplex-unit will enable you to print, r

1-16Installation Insert the two plastic clips (B) in the two slots (A) provided for this purpose. Hold the module in its housing, tip the access doo

Installation1-17 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other, (A) while rotating them ¼ of a t

1-18InstallationCONNECTIONS Make sure the On/Off switch is in position o (Off).1ABCEDFGgA : Parallel port (depending on model)B : USB Port C : LAN so

Installation1-19TELEPHONE AND LAN CONNECTION Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall tele

-1-ContentsCONTENTS1INSTALLATION 1-1Installing your terminal 1-1Installation requirements 1-1Operational precautions 1-2Unpacking the box 1-4Unpac

1-20Installation

2-12GETTING STARTEDNAVIGATION METHODSPRESENTATIONThe navigator gives you access to the menus visible on screen. The navigatorThis navigator has 4 keys

2-2Getting startedMoving within the menus To Use key Symbol usedConfirm entry and go to the following menu.OKEnter a menu, select the next line in a m

Getting started2-3Moving within a data entry fieldThe display screenThe screen has two lines of 16 characters.The cursor shows the line you selected

2-4Getting startedACCESS TO FUNCTIONSAccess to functions may be achieved in two ways.• Menu-driven access.• Direct function access.Menu-driven accessY

Getting started2-5GUIDE TO FUNCTION LISTMAIN MENU 1: DIRECTORYFunctions Function description Page 11 OK - NEW CONTACT Enter a new contact in t

2-6Getting started 253 OK LOCAL NETWORK LAN parameters settings (depending on model)2531 OK CONFIGURATION Manual configuration p. 3-122532 OK IP AD

Getting started2-7MAIN MENU 4: SMS SERVICEFunctions Function description Page 41 OK - SEND SMS Send SMS p. 3-23 42 OK- READ SMS Read SMS received p.

2-8Getting startedMAIN MENU 7: MAILBOXESFunctions Function description Page 71 OK - CREATE MBX Creating and modification of a Mailbox p. 5-40 72 OK-

Getting started2-9882 OK NEW DEPT. Setting the department codes p. 5-318821 OK DEPT. CODE Setting the department codes p. 5-318822 OK DEPT. NAME Setti

-2-ContentsBefore reception 3-6Fax answering machine 3-6Reception without paper 3-6Number of copies 3-7Relay broadcast 3-7Fax or PC reception (de

2-10Getting startedMAIN MENU 10 : MEDIAFunctions Function description Page02 OK - PRINT DOC. Printing documents p. 5-36021 OKLIST Printing the docume

3-13SETTING YOUR MACHINEMAIN SETTINGSAt machine powerup, the screen displays: You have to set the date and time, telephone network, language parameter

3-2Setting your machineTo change the date and time:21 OK - SETUP / DATE/TIME Enter the numbers of the required time and date one after another, (for

Setting your machine3-3Your fax number/your nameYour fax will print out your fax number on each document it transmits if you save this number and if t

3-4Setting your machineLanguageThis setting enables you to choose a language other than that imposed by the COUNTRY setting.To select the language:20

Setting your machine3-5Transmission reportYou may print a transmission report for all communications over the telephone network (STN).You may choose b

3-6Setting your machineBEFORE RECEPTIONFax answering machineThe Fax answering machine allows you to keep confidential documents in storage and to avoi

Setting your machine3-7To select the reception mode:241 OK - SETUP / RECEPTION / REC. PAPER Select the option WITH PAPER or WITHOUT PAPER and confir

3-8Setting your machineFax or PC reception (depending on model)243 OK - SETUP / RECEPTION / PC RECEPT.This menu, combined with a software program ins

Setting your machine3-9TECHNICAL PARAMETERSAs delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetti

-3-ContentsConfiguration 4-9Accessing server contacts 4-105OPERATION 5-1Sending 5-1Document depositing 5-1Scanner 5-1Choosing the resolution/cont

3-10Setting your machine10 - RX HEADER1 - WITH2 - WITHOUTIf this parameter is on, all documents received by your fax will include the subscriber’s hea

Setting your machine3-11 P a r a m e t e r S e t t i n g S i g n i f i c a t i o n77 - LAN SPEEDAUTO100 FULL100 HALF10 FUL

3-12Setting your machineLOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL)Your terminal is a new generation machine that will be part of your loca

Setting your machine3-13IP address2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESS Enter the IP address of your terminal and press OK to confi

3-14Setting your machineServer port 2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT Enter the server port number, then validate with OK.The port by d

Setting your machine3-15Domain name2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME Enter the domain name of the local network, then validate with

3-16Setting your machineAccess to connection and message service parameters91 OK - INTERNET / SUPPLIER Select the Internet provider from the list NO

Setting your machine3-17Sample Internet settings for the terminal (56 kbps modem)Your access provider should give you the following information:Non-fu

3-18Setting your machine Your terminal is now configured.SETTINGSThe settings are divided into several categories:• the standard settings define the c

Setting your machine3-19Selecting the transmission type942 OK - INTERNET / SETTINGS / SEND TYPE Select one of the send options IMMEDIATE or DURING C

-4-ContentsDescription of ID CARD MODE 5-20Paper tray 5-22Default tray for local copy 5-22Default tray for internal printing 5-23Default tray for

3-20Setting your machineMail sortingThis function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

Setting your machine3-21To use the fax as an E-Mail printer: Select option W/O PC TRANS and press OK to confirm. Select your option from the table b

3-22Setting your machineDEACTIVATING THE INTERNET FUNCTIONIf you do not wish to use the Internet functions:91 OK - INTERNET / SUPPLIER Select NO ACC

Setting your machine3-23 Beep activated on SMS reception452 OK - SMS SERVICE / PARAMETERS / SMS BEEP Select the option WITH or WITHOUT BEEP on rece

3-24Setting your machineYour SMS may be sent to only one person or to several people. To send an SMS:• to only one person, press the key to confirm•

Setting your machine3-25SMS RECEPTION SMS messages received are automatically printed (you can modify this setting with 451 OK Auto print). If you di

3-26Setting your machineSMS SERVERThis menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your a

4-14DIRECTORYYour fax lets you create a directory by memorising subscriber records and subscriber lists.• Your machine can store up to 500 subscriber

4-2DirectoryCREATING SUBSCRIBERS RECORDFor each contact record, complete the fields listed below. Only fields with the Name and Telephone number have

Directory4-3 If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key.To associate an

-5-ContentsMBX deposit in a remote fax 5-41MBX polling from a remote fax 5-426MAINTENANCE 6-1Maintenance 6-1General 6-1Replacing the consumables (t

4-4DirectoryADDING A LISTTo add a list:12 OK - DIRECTORY / NEW LIST Your fax machine has just created a new list, fill it in by first entering the n

Directory4-5 Press OK to display the CALLED NUMBER 1 field, and add or delete the subscriber as shown in the table hereafter: Confirm the new list b

4-6DirectoryDELETING A RECORD OR A LIST14 OK - DIRECTORY / CANCELThe directory appears in alphabetical order. Use the  or  keys to select the subs

Directory4-7THE FILE STRUCTUREThe electronic file containing the data in the directory must be structured into lines or records each comprising five f

4-8DirectoryThe rate is coded on a number, see the following board: Caution - You must always enter the field separator character, ev

Directory4-9To disable importing:17 OK - DIRECTORY / IMPORT Select WITHOUT to prevent users from importing a directory.EXPORTING A DIRECTORYYou may

4-10DirectoryACCESSING SERVER CONTACTSWhen the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the ser

5-15OPERATIONSENDINGFaxes sent over the telephone network are sent from the feeder or the memory.Documents sent over the Internet are first memorised

5-2OperationRemark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the document.Fr

Operation5-3DIALLINGFrom the directoryDialling alphabetically Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add

-6-Contents

5-4Operation Using the keys  or within the navigator you can scroll through the numbers already available in the Redial-list. You may select a cal

Operation5-5TRANSMISSION OVER THEPUBLIC SWITCHED TELEPHONE NETWORK (PSTN)Immediate transmission Position the document (refer to paragraph Document de

5-6OperationTransmission with auto redialThis function allows you to monitor the dialling operation during a fax transmission. In this case, the maxim

Operation5-7 Confirm with the OK key.Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does not provide for r

5-8OperationSending a colour document to an E-mail address Position the document (refer to paragraph Document depositing, page 5-1). Press the key

Operation5-9 Enter the name of the attachment and validate with OK key. If necessary, change the attachment format: PDF or IMAGE and validate with O

5-10OperationMulti-contact sending.Multi-contact sending is not possible with the key dedicated to this function. To make this type of send, you have

Operation5-11Immediately perform transmission from the waiting queue61 OK - COMMANDS / PERFORM Select the document in the waiting queue and confirm

5-12Operation Press key to confirm cancellation in progress.If your machine is set to print a transmission report (refer to paragraph Transmission

Operation5-13COPYINGYour fax offers to print out one more copies of one or more pages.If the duplex module (depends on model) is installed on your ter

1. Key : stops current printing.2. Key : help in terminal use.3. Key : local photocopy.4. Key : reduce or enlarge.5. Key PC : scan to PC /

5-14OperationSophisticated" copy Position the document (refer to paragraph Document depositing, page 5-1). Press key . Enter the required num

Operation5-15842 OK - ADVANCED FCT / COPY / ZOOMING The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and

5-16Operation846 OK - ADVANCED FCT / COPY / LUMINOSITY The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust th

Operation5-17855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARGIf you want to offset the side margins of your document to the left or to the ri

5-18OperationThe Banner mode is available from the flatbed scanner only, since 4 or 9 passes will be required on the same page.The Mosaic mode is avai

Operation5-19Zoom selectionThis selection is not available for Mosaic/Banner and Identity Card modes.For normal mode, the selection principle is as de

5-20OperationResolution selectionSelect Fast, Quality or Photo resolution using keys  or , then validate the choice with the OK key.Remark: A Reso

Operation5-21The following will be displayed:  With keys  and  select contrast. Press the OK key.The following will be displayed: With keys  and

5-22OperationThen, once the document has been scanned: Lift the flatbed scanner flap, turn over your card then close the flapThe following will be di

Operation5-23Default tray for internal printingInternal printing is reserved for guides, logs, directories, SMS, text e-mails, etc., and is possible o